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Privacy Policy

Effective Date: 1/22/2026

The Greater Rochester Summer Learning Association (“GRSLA,”) is committed to protecting the privacy and security of all students and families we serve. This Privacy Policy explains how we collect, use, store, and protect student information submitted through our website or digital platforms.

By using our website or providing student information online, you agree to the practices described in this policy.

  1. Information We Collect
    We collect only the information necessary to operate our programs and support students and families. This may include:
    • Student Information
      • Student name, and age
      • Interest forms and details
    • Family Information
      • Parent/guardian names
      • Contact information (phone, email, address)
    • Technical Information
      When visiting our website, we may automatically collect:
      • IP address
      • Browser type and device information
      • Cookies for website functionality (no student data is tracked through cookies)


  2. How We Use the Information
    Student and family data is used solely for the following purposes:
        • Enrollment and eligibility determination
        • Communication with parents/guardians
        • Program evaluations surveys
        • Reporting to funders in aggregate form only (no personally identifiable information is shared)
        • Compliance with federal, state, or local requirements

We do not sell, rent, or share personally identifiable student information for marketing or
commercial purposes.

 

  1. How We Store and Protect Student Data
    We use administrative, technical, and physical safeguards to protect your data, including:
    • Secure, encrypted storage systems (e.g., COMET or other approved data platforms)
    • Restricted access to authorized staff only
    • Password-protected accounts and multi-factor authentication
    • Staff training on data privacy and confidentiality
    • Secure servers and encrypted data transmission
    • Regular review of data access logs

Printed documents are stored in locked office cabinets accessible only to authorized summerLEAP staff.


  1. How We Share Information
    We may share student information only when necessary with:
    • Partner sites participating in summerLEAP
    • Family Support Specialists and authorized staff
    • Emergency responders or medical personnel (if required)
    • State or local agencies when legally required

We never share student data with third parties for advertising or commercial use.

 

  1. Parent/Guardian Rights
    Parents and guardians have the right to:
    • Access their child’s records
    • Request corrections to inaccurate information
    • Request deletion of data not required by law
    • Withdraw consent for voluntary data collection
    • Ask how their child’s information has been used or shared

To submit a request, email: Tsmith.summerleap@gmail.com


  1. Data Retention
    Student records are retained only as long as necessary for program operations, reporting requirements, and legal compliance. After retention periods expire, records are securely deleted or destroyed.


  2. Links to External Sites
    Our website may contain links to partner or external websites. GRSLA is not responsible for the privacy practices of those websites. We encourage families to review their privacy policies.


  3. Updates to This Policy
    We may update this Privacy Policy as needed to reflect program changes, technology updates, or new legal requirements. Updated versions will be posted on our website with a revised “Last Updated” date.


  4. Contact Information
    For questions or concerns about this Privacy Policy or our data practices, please contact:

    Greater Rochester Summer Learning Association
    Email: Tsmith.summerLeap@gmail.com 
    Phone: (585) 673-0105
    Address: 205 St. Paul St. Rochester, NY 14604